Protecting your intellectual property is a full-time job. There are so many considerations, from a dwindling level of transparency to increased level of remote work. Effective CAD data protection has to be a goal for all members of your organization, not just your IT team.
These are our top 5 tips for smart data protection.
Train Your Users
The only true way to prevent intellectual property loss is to stop it from happening in the first place through the use of secure, external document sharing. It cannot be said enough that all organizations must have a standard, well-thought-out cybersecurity plan that is communicated to their employees, and thoroughly explored through training.
Loss of sensitive files and company information can happen so easily just through human error or misunderstanding. CAD data protection training is crucial for all teams, not just your IT department. We recommend building out a regular training schedule that is standardized throughout your organization. Things change quickly in the data security world, so you need to be sure that your employees are trained frequently.
One of the best hands-on tactics for educating your employees in the realm of CAD data protection is to run simulations on possible attacks. No matter the kind of learner, seeing an attack play out in front of you is the best way to exemplify things to watch out for.
Simulations showcase users, attackers, and defenders in a realistic recreation of a data attack. Because so many successful attacks start via email, the simulation can show your employees red flags to look out for: typos, inconsistencies, questionable sender, lack of personalization, et cetera.
Upgrade Your Security Platform
CAD data protection and security policies are constantly evolving, and it can become messy to keep up with on your own. Upgrading your security platform can reap many benefits, including:
- Permission controls: The days of granting or denying access to company files are long gone. With an updated platform, you can customize your access controls to be role- or attribute-based, for secure, external document sharing. Assign team members to certain predefined roles and control what outside users can and cannot see or edit.
- Detailed logs: Proper CAD data protection means staying on top of every move that is made surrounding your sensitive intellectual property. Many upgraded security platforms provide you with a detailed log of activity, so you can stay on top of where and when your files are accessed and by whom.
- Built-in encryption: Encryption is a powerful data protection tool that makes your data unrecognizable to the average user and much harder to steal. If done improperly or infrequently, a lack of encryption opens the door to data thefts. Upgrading your system often means automatic encryption to all of your files, which is a major win for your organization.
Enhance Your System’s Ease of Use
Onboarding a new security system is a critical step in the right direction, but if the system is too intricate for your employees to follow, it is not worthwhile. The key to implementing a new system is to find a balance between security and usability. It’s good to start with an evaluation of what is working. What steps or processes are team members already taking? What gaps are necessary to fill? The only way you’ll build a seamless wall around your network is if all CAD data protection protocols are abided by. With little to no transparency on adherence to policies between remote work and unique workstations, making your system feel like second nature will give you peace of mind.
Data security integrations allow you to protect your employees without interruptions. These integrations can add a layer of protection to your workstations, as notifications warn users of potentially harmful files. Similar to upgrading your security system, using integrations provides an additional layer of automation to your CAD data protection with security patches for surety. Passwords, which are another huge piece of the data security puzzle, can easily be used by scammers to steal private information. Using integrations to ensure that passwords are refreshed and protected.
Protecting your data is a major task, and is one that should be made a top priority at all times. Learn more about how Datanchor can help with CAD data protection without interrupting your workflow or breaking the bank.